From: Renata Costa To: Albatross Deal Team Cc: Hugh Pemberton , Vivian Holst , Iris Beaumont Subject: Project Albatross - Kickoff Week Logistics & Standing Calendar Date: Mon, 04 May 2026 08:55:11 -0400 MIME-Version: 1.0 Content-Type: text/plain; charset="utf-8" Content-Transfer-Encoding: quoted-printable Hi all, Quick logistics note ahead of the Project Albatross kickoff week. Anything I = have missed, please reply-all and I'll update. calendar (all times ET unless noted) * Project kickoff: Friday 8 May, 13:00-15:00 ET Location: Boardroom 2 (NY) + Zoom (link in calendar invite) In-person: Daniel, Maya, Theo, Iris, Hugh Remote: Vivian (from Auckland - 16 hours ahead; her local ~05:00-07:00 Saturday morning) Lunch served at 12:45 ET in the boardroom; tea/coffee from 12:30. * Deal-team review (recurring): every Wednesday 14:00-16:00 ET, 14 May / 21 M= ay / 28 May Location: Boardroom 2 (NY) + Zoom Standing attendees: Daniel (chair), Maya, Theo, Iris. Hugh joining the first one (14 May); Vivian dialling in if calendar permit= s. * Daily team standup (recurring): every business day 09:00-09:15 ET, 5 May th= rough 30 May Location: phone room 7C + Zoom (Daniel, Maya, Theo, Iris). Iris running no= tes. * Friday team debrief: Friday 8 May, 15:00-15:30 ET, immediately after the ki= ckoff. Same room, deal team only (no Hugh / Vivian). * Friday senior sync: Friday 15 May, 13:00-13:30 ET, Hugh + Vivian + Daniel o= nly. EA-managed; please do not reschedule without checking. room bookings * Boardroom 2 booked through 28 May for the Wednesday slot. * Phone room 7C booked through 30 May for daily standup. * Phone room 7B booked Thursday 7 May 09:00-10:00 ET for Theo's external call. * Boardroom 1 held in reserve for any Friday senior sync overflow. document repository Ola has set up the SharePoint site at: https://halberdcap.sharepoint.com/sites/Project-Albatross Access list: * Deal team: Daniel, Maya, Theo, Iris. * Standing visibility: Hugh, Vivian, Marcus Vale (Operating Partner - Ope= rations), Priya Iyer (Operating Partner - Commercial). * Compliance + IT: Anika Shah (Head of Compliance) and Ola Adeyemi for assurance. Folder structure (please use it): /00_Admin (this kind of email; calendars; logistics) /01_Public_Sources (public-domain industry / regulatory / comp fili= ngs) /02_Internal_Sources (Halberd-internal sources - Slack export, IC pr= e-read template, etc.) /03_Interviews (commissioned expert interview transcripts) /04_Workstreams (per-task working folders) /04a_T1_LaTeX /04b_T2_Model /04c_T3_Deck /04d_T4_Briefing /05_Drafts (deliverable drafts for review) /06_Archive (final, locked deliverables) Please do not store deal materials on personal OneDrive. If you need a file shared externally, talk to Ola first. dietary / access Tracked dietary requirements for the Friday lunch: * Vivian: walnut allergy (no walnut anywhere in the order). * Marcus: strict vegetarian. * Theo: gluten-free. * No further dietary requests filed. If you have any access requirements for the kickoff, please let me know by Wednesday EOD so I can confirm with the building. travel Vivian and Daniel are returning from Auckland on the overnight Tuesday-Wednes= day; they should be back in the office Wednesday morning local. Hugh is in the off= ice the entire week. Marcus and Priya are not in NY for the kickoff; they will be available by pho= ne on Friday between 14:00 and 14:30 ET if needed. dial-in Standing Boardroom 2 dial-in: Zoom: https://halberd.zoom.us/j/96824531007 Meeting ID: 968 2453 1007 Passcode: provided in the calendar invite (rotated weekly per InfoSec poli= cy). Phone: +1 646 558 8656 (US), +44 20 3481 5240 (UK), +64 9 884 6780 (NZ Auc= kland-friendly) calendar invites & cover I'll send all the calendar invites by EOD Monday. Iris is running notes; please use the standard meeting-notes template. Anything I've missed, reply-all and I'll update. Renata --- Renata Costa | Office Manager (NY) | Halberd Capital Partners +1 (212) 555 0162 | renata.costa@halberd.com